A catering agreement can come in many forms but there are a couple of categories that are important for both the client and the caterer to insure a fantastically smooth event.
Category #1: The basics- which include date, time, load-in time, guest arrival, guest count and payment terms.
Category #2: The menu and all of the menu details including special dietary restrictions. In here I would also include quantities of staff, food and beverages. This is important to clarify upfront.
Category #3: Financial arrangements — deposit, final payment etc.
Category #4: Overview with rental order if included.
After those 4 key areas the basics are covered and you can add on anything else that you want but those are the basics. I tend to send a catering agreement with the cover letter first and then the actual agreement next but separate. And lastly the signature page. Good luck! Let me know how it goes.
Let me know how I can help you deliver the most effective catering agreement possible. Leave a comment and I’ll send you a template to customize
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